Privacy Policy 

 

PRIVACY STATEMENT

Japan Travel KK (hereafter, JT), owner and operator of www.japantravel.com, handles and works to protect the personal information of customers and users as follows.

Privacy Policy Introduction

This policy covers how JT treats personal information that it collects and receives, including information related to your past use of JT, present and future use of JT, and its services. Personal information means information about you which personally identifies you, like your name, address, email address, or phone number, and other data which is not otherwise publicly available.

This policy does not apply to possible partners or clients of JT, which JT does not own or control, nor does it apply to the conduct of people that JT does not employ or manage.

Information Collection, Use, Sharing and Disclosure

  1. Customer Personal Information Kept by JT
  2. JT keeps a portion of personal information provided by customers in travel requests and other transactions as personal data. JT also handles personal data entrusted to it by other travel companies in order to provide travel arrangements requested by those companies.

  3. Reasons for Use of Customer Personal Information
  4. JT and Partners may use personal information provided in travel forms, surveys and site registration to contact customers, as well as when necessary in the performance of our travel and other services as requested by the customer, including the arrangement of transportation and accommodations (as listed in the agreement). JT may set and access cookies for the same reasons.

    *In addition, JT will use customer personal information...

    • To respond to inquiries
    • To process credit card payments for products or services
    • To provide information on products, services, and campaigns offered by JT and related companies
    • To request opinions and impressions after participating in travel
    • To request participation in questionnaires
    • To offer special services
    • To create statistical data
  5. Handling of Personal Information Related to Credit Cards Used for Internet Purchases
  6. JT will use the personal information of customers related to credit cards used to pay for products or services over the internet.

  7. Sensitive Information
  8. JT does not collect, use or provide information to third parties on political opinions, faith (religion, philosophy, or creed), race or ethnicity, medical treatment, sexual history or criminal history except where permitted by law. Also, when sensitive information is collected, used, or provided to a third party, JT takes special care in its handling so as not to collect, use, or provide information in a way that is not in accordance with the law.

  9. Providing Customer Personal Information to Third Parties
  10. Unless stated otherwise, JT does not rent, sell or share personal information with third parties or non-affiliated companies except to provide products or services under the following circumstances:

    • JT will provide in electronic form a customer’s name, gender, age, address, phone number, e-mail address, passport number, and credit card number to transportation, accommodation, and insurance companies as necessary to arrange and provide purchased travel services, or as necessary to fulfill travel agreements or complete insurance formalities to securitize costs when accidents occur.
    • JT may provide customer personal information in our possession to souvenir stores to facilitate shopping by customers at their destination. In such cases, the customer’s name, passport number and flight number will be provided electronically. If you do not wish for your information to be provided to these businesses, please inform the branch where you purchased the travel before departure.
    • Where required by law or other legal proceedings to divulge such information to the authorities or where there is suspected fraud or potential threats to the physical safety of any person.
  11. Collection and Use of Customer Personal Information
  12. JT handles the collection and use of customer personal information as follows:

    • Customers are presented with a clearly worded policy on the purpose of collection and types of use in pamphlets and travel request forms, web site and permission for use and collection is sought.
    • When the information is provided to data storage companies or third parties, customers will be notified, and permission will be sought.
    • Though customers are free to choose whether or not to provide any or all types of personal information when requesting travel services or information, there are instances where JT will not be able to contact the customer or complete procedures necessary to provide the requested services when some or all information is not provided, and thus will not be able to accept the requests for services from the customer.
  13. Inquiries, Release, Deletion, and Correction of Customer Personal Information
  14. Anyone who requests that we disclose, delete or destroy, change, stop the use, or stop sharing with third parties their individual customer personal information in our possession will be provided with the necessary steps to do so by contacting the departments listed below. When requested, we will take all necessary measures as set by laws and company regulations without delay.

    If we are unable to comply with all or part of your request, we will provide an explanation.

    Please contact the department below for any issues concerning personal information.

    Japan Travel K.K.
    Marketing Department
    Address: 1-3-4 Nishi-Azabu,
    Minato-ku Roppongi OG Bldg,
    4F 106-0031 Tokyo
    Hours: 9:30-18:30 (Weekdays)
    Phone: +81-3-4588-2676
    Email: marketing@japantravel.com

  15. In Circumstances When Personal Information is Leaked
  16. If for some reason JT personal information is disclosed, we will do our best to contact the customer immediately. If necessary, we will temporarily shut down our system to maintain security, or we may promptly announce facts about the situation publicly on our homepage.

  17. Court of Jurisdiction
  18. The laws of Japan shall be applied to this website and terms of use and visitors consent to the jurisdiction of the Tokyo District Court in any and all disputes.

Changes to this Privacy Policy

JT may update this policy. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified in your JT account or by placing a prominent notice on our site. JapanTravel.com, which used to be known as JapanTourist.jp, is produced by Japan Travel KK, and references to JapanTravel.com, JapanTourist.jp or Japan Travel KK shall in general be interchangeable.